This proposal summarizes the service scope and fees for the plan described in the following pages.
If you'd like to proceed, you can complete the intake form at the end to begin the service agreement process.
Prepared For
Company Name
City, State
Prepared By
TriStar Pension Consulting
BENEFIT WITH TriStar
Retirement Plan Administration
Independent, non-producing third party administration with open architecture, full fee transparency,
and a white-glove service model supported by modern technology.
Excelling in retirement plan design, administration and customer service
TriStar Pension Consulting is a well-established, progressive, and innovative compliance consulting firm
based in Oklahoma City, Oklahoma. For over 25 years, TriStar has provided plan design consulting, compliance
consulting, recordkeeping, and administration services for retirement plans to clients across the United States.
TriStar has chosen to remain one of the few retirement plan consulting and administration firms that does not
sell investment products, enhancing our ability to serve our clients' needs impartially.
"True" open investment architecture (no proprietary fund requirements).
Full fee transparency -- revenue sharing is disclosed and available to be recaptured into an ERISA budget account, at the plan sponsor's discretion.
White-glove service model combining experienced professionals with leading-edge technology.
Tailored Retirement Plans
TriStar will continue to monitor your plan to ensure it does what it was meant to do, especially as the law,
your workforce or your operations change.
Highest Standards
TriStar is committed to providing retirement plan solutions that work for your organization and valuable employees.
Professional Team
Our retirement plan experts offer a complimentary plan review and a customized planning approach so you can build a competitive business.
Creative Solutions
TriStar is committed to providing retirement plan solutions that work for your organization and valuable employees.
SERVICES
Retirement Plan Services
Practical plan design, disciplined administration, and compliant filings -- delivered by an independent TPA that works alongside your
recordkeeper and advisor team.
Plan Design
Build or refine a plan that fits your business strategy.
Administration
Day-to-day support, testing, reporting, and sponsor guidance.
Compliance
Form 5500s, IRS/DOL corrections, and audit readiness.
Retirement Plan Design
If you are building a new plan -- or want a focused review of your current plan document, participant communication materials, and prior
administration reports -- our professionals can help you evaluate plan features, align with legislation requirements, and take advantage of
newly available options.
For over 25 years, TriStar's plan design professionals have worked with employers to create and restructure retirement plans that
complement their organization's business strategy. Every organization is unique -- we take time to understand your goals and then recommend
solutions that make sense for your specific needs.
Plan Types
401(k) and 403(b) Plans
401(a) and 457 Plans
Profit Sharing & Money Purchase Plans
Defined Benefit Plans (DB)
Cash Balance Plans
Allocation & Formulas
New Comparability / Cross-tested
Integration with Social Security
Standard Profit Sharing
Age-Weighted
Safe Harbor formulas
Plan documents + administrative package
TriStar can provide pre-approved Prototype or Volume Submitter plan documents, prepare the Summary Plan Description (SPD),
and provide necessary administrative forms. Most qualified plans can rely on our IRS Approval Letter, and when needed we can
assist with a separate IRS Determination Letter submission. Our job is to help ensure ongoing compliance with DOL and IRS requirements.
TPA Services
Services can be tailored to your goals -- from full administration to one-time consulting projects. Whether it's streamlined payroll data
entry or a more complex IRS Voluntary Correction Program (VCP) submission, TriStar is here to ease the administrative burden of your plan.
Plan Administration
Ongoing administration support designed to keep plan operations smooth, accurate, and responsive.
Record Keeping
As an independent company, we work with many platform providers (including American Funds, Ameritas, John Hancock, One America, CUNA,
Voya, Nationwide, Empower, Transamerica, and others). We can also record-keep outside assets and support self-directed brokerage
solutions, producing combined participant statements when needed.
Compliance Testing
We perform required compliance tests annually -- and more frequently when needed.
Government Filings
We prepare Form 5500 and applicable schedules, including electronic authorization each year, and assist with 1099-R/1096 preparation
when an investment provider does not offer that service.
Consulting
Plans can be complicated. TriStar helps interpret plan document language, review plan operations, and resolve plan issues. Consulting can be
one-time or ongoing for specific compliance testing, operational reviews, or problem resolution.
Form 5500 Issues
Late filings can trigger significant penalties. If prior-year filings are late or missing, we can assist using the DOL's DFVCP program
to prepare missing returns and submissions to help reduce exposure.
IRS & DOL Compliance
Plans must follow their documents and be updated periodically. For late amenders and operational errors, we guide you through the IRS
correction process -- including self-correction where available, VCP submissions, and support during CAP when necessary.
IRS Audit Support
Audits can be random or data-driven (including Form 5500). TriStar can help you prepare, perform a plan review prior to audit selection,
and -- with your permission -- communicate directly with the IRS.
Tip: Your investment provider choice may affect net administration costs. We'll help you understand tradeoffs across platforms and account structures.
SAFE HARBOR
A Safe Harbor 401(k) plan provides a way for employers to automatically satisfy certain IRS nondiscrimination tests. This allows highly compensated employees (HCEs) to maximize their contributions without restriction.
HCEs can contribute the full $23,000 (or $30,500 if 50+) without restriction.
"
Immediate Vesting
Safe Harbor contributions are always 100% vested immediately.
"
Employee Retention
Guaranteed employer contribution helps attract and retain quality employees.
✓ Annual Notice Required
Safe Harbor plans require an annual notice to participants 30-90 days before the plan year begins. We handle this notice as part of our administration services.
3(16) FIDUCIARY SERVICES
As your 3(16) fiduciary, we assume responsibility for the day-to-day administrative decisions of your plan. This reduces your fiduciary liability and ensures proper plan operation.
Qualified Domestic Relations Order review & administration
$500
Plan Document Services
Plan Amendment
Document changes to reflect regulatory or plan design updates
$350
Plan Restatement
Full plan document restatement for IRS cycle compliance
$750
Plan Termination
Full termination administration including filings & distributions
$2,000
Compliance & Corrections
Retroactive Correction
Operational error correction via IRS self-correction program
$500+
VCP Filing Assistance
IRS Voluntary Correction Program application & submission
$2,500+
Professional Services
Custom Report Generation
Ad-hoc data analysis, census reports & custom deliverables
$150/hr
DOL/IRS Audit Support
Preparation, representation & direct IRS communication
$250/hr
Fees shown are standard rates and may vary based on plan complexity. All work beyond the scope of the base service agreement is billed at $225/hour unless otherwise noted.
Thank You for Considering Our Services
Thank You
We appreciate the opportunity to present this proposal. We look forward to partnering with you to deliver retirement plan services.
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